News Summary
The Arizona Corporation Commission (ACC) has announced new policies aimed at reducing business filing fraud, including dual identification requirements for filings and the introduction of an LLC Signing Authority Form. Effective June 16, 2025, these measures will enhance the security of business documentation and protect legitimate business owners. The ACC also plans to improve online submissions to further ensure accurate business records. These updates signal a proactive approach to maintain the credibility of Arizona’s business landscape.
Arizona – The Arizona Corporation Commission (ACC) has taken significant measures to address business filing fraud by unanimously approving new policies tailored to enhance the integrity of business records and improve customer experience. The policies, officially adopted on May 8, 2025, are set to be implemented starting June 16, 2025. These new regulations aim to better protect business owners from unauthorized filings and ensure that the state maintains accurate business documentation.
Beginning in June, all business filings will require dual identification, making it more difficult for individuals to submit fraudulent documents. This dual identification will consist of a combination of primary and secondary forms of ID. Acceptable forms of primary identification include state-issued driver’s licenses, while health insurance cards will serve as secondary identification. This requirement is designed to safeguard legitimate business owners and strengthen the verification process associated with business filings.
In addition to the dual identification requirement, the ACC will introduce the LLC Signing Authority Form, which enables limited liability company (LLC) members to officially designate authorized signatories for business-related documents. Although this new protocol will not withdraw authority from existing members or managers within an LLC, it introduces a framework for added layers of authorized representation, thereby enhancing security and accountability in business operations.
The ACC is also gearing up to enhance online submissions; however, the launch date for this online filing system is still pending. Nevertheless, established procedures for in-person filings will remain in place to facilitate business transactions. Furthermore, the ACC is initiating a measure to maintain accurate records for LLCs that have not communicated with the Commission for a duration of two years. These LLCs will receive an Attestation of Existence request, which is crucial for ensuring that their business status is current. Non-compliance with this request within 60 days will trigger an administrative dissolution process for those LLCs.
In conjunction with the upcoming online filing system, the ACC’s policies will enforce compliance in various other areas as well. For example, businesses preparing their own Annual Reports and Certificates of Disclosure must adhere to the ACC’s Guidance Worksheet to guarantee that submitted documentation meets regulatory standards. From June 16, 2025, both self-prepared forms and those provided directly by the ACC will be accessible to business owners, allowing them to choose the method that best suits their needs.
The ACC’s efforts to combat fraudulent business filings underscore a commitment to securing the business environment in Arizona. By implementing measures aimed at enhancing the security of business submissions and improving customer service, the ACC is not only protecting legitimate business owners but is also reinforcing the credibility of the overall business landscape within the state.
Through these updates, the ACC hopes to foster a safer and more transparent system for conducting business in Arizona, thus ensuring that the state’s businesses can operate without the burden of fraud and inaccuracies that compromise their integrity.
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